About the Czech Development Agency (CzDA):

The Czech Development Agency (CzDA) is a government organizational unit subordinate to the Ministry of Foreign Affairs of the Czech Republic, established by Act No. 151/2010 Coll., for the implementation of international development cooperation (IDC).

CzDA manages an annual budget of approximately CZK 420 million from the state budget and implements development projects in partner countries.

More information about the agency is available at www.czechaid.cz.

Position Overview:

We are looking for a proactive, organized, and service-oriented Office Assistant to ensure the smooth day-to-day running of the CzDA project office in Kyiv. The Office Assistant will be responsible for administrative, procurement, and logistical support, maintaining efficient office operations, and assisting the project team in implementing development activities in Ukraine.

Key Responsibilities:

• Manage daily operations of the Kyiv office and ensure an efficient and well-functioning working environment;
• Oversee office procurement processes (supplies, services, office equipment) in line with CZDA and local procurement procedures;
• Maintain and update office inventory and asset registers;
• Support logistical arrangements for missions, meetings, trainings, and official visits (travel bookings, accommodation, transport, venues, catering, etc.);
• Liaise with local suppliers, landlords, and service providers to ensure proper office maintenance and service delivery;
• Coordinate communication with local authorities, partners, and institutions as required;
• Support financial administration related to office expenditure (in cooperation with the Local Financial Officer);
• Manage correspondence, filing, and document archiving according to agency standards;
• Contribute to internal coordination and reporting, ensuring timely flow of administrative information;
• Perform other administrative or logistical tasks as requested by the Country Coordinator or project management team.

Requirements:

• Ukrainian citizenship or valid work permit for employment in Ukraine;
• Minimum 2 years of relevant professional experience in office administration, logistics, or procurement, preferably in an international organization or project environment;
• Professional knowledge of Ukrainian and English (both written and spoken);
• Strong organizational, communication, and problem-solving skills;
• Proficiency in MS Office (Word, Excel, Outlook) and experience with procurement or inventory systems;
• Ability to work independently and manage multiple tasks efficiently;
• Reliability, discretion, and commitment to professional ethics;
• Familiarity with donor-funded projects or development cooperation is an advantage.

We Offer:

• A responsible and meaningful role supporting international development activities in Ukraine;
• A dynamic and collaborative working environment within an international team;
• Short-term contract aligned with the duration of the project, with the possibility of extension;
• Competitive remuneration based on experience and qualifications.

Interested?

Please send your structured CV and motivation letter in English to: kariera@czechaid.cz
 

Deadline for applications: July 15, 2026
Expected start of employment: August 2026 or based on agreement

Place of Work: Kyiv, Ukraine.

The Czech Development Agency reserves the right to cancel or not complete the recruitment process at any time without stating a reason. Only candidates selected for the in-person interview will be contacted. The recruitment process may be closed before the deadline if suitable candidate is found beforehand.